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Spring is the time to clean up the workplace

Order on the desktop does not mean sterile cleanliness. It's more like a well-thought-out system of workplace organization that allows you not to waste time searching for papers and removing paperwork.


1. Dumpster within arm's reach

Office basketball is not so interesting to play, but you can throw away unnecessary paper, wrapper or broken pencil, just by reaching out. Without the risk of slipping past the urn or saving junk on the table until it takes over the entire space. But don't put the trash can in the most prominent place, better under the table or in a corner.

2. Keep the most important things on the table

Imagine that the table is a very expensive land in the center of Toronto, and only irreplaceable things are worthy to be on the surface. The most necessary ones are at hand, necessary during the day - on the table. Put the rest in a drawer, which is rarely used - in a box under the table. Rank the items according to the demand, and the table will be much smaller. Don't bend the stick, putting everything away - the right things must be within reach, otherwise you will constantly interrupt all the shelves and boxes in search of the "suddenly" needed stapler.

3. Think of a storage system

Use drawers, shelves (if available), boxes, stands and other surfaces and containers to help organise the workplace.

4. Create a paper catalogue

If you are constantly dealing with papers, sort them and keep them in a "catalogue". You can sort by name, date, importance, or other important parameters that will allow you to quickly identify the file. Of course, you'll have to deal with the creation of such a directory, but then you as a real librarian will find the right paper in a few seconds.

5. Paper purgatory

Create a stack of "incoming files" for new documents that have no time to disassemble. The stack should be limited by the number of files, otherwise you risk accumulating paper by constantly delaying viewing.

6. Digitize

Transfer all notes to your smartphone or computer and throw out notes attached to your monitor, wall or desk. Digital notes aren't so bright and don't make your eyes ache all day, but you can set a notification when you need to get back to the task.

7. Cleaning ritual

Make a useful habit of tidying up the table at a certain time. For example, on a "clean Thursday" before you go home. Or on Friday, if you are sure that you can stay 10 minutes at the end of the week. Throw out the trash, excess paper, disassemble the table surface and drawers, and check the space under the table. If you do it on a regular basis, you can do it even in 5 minutes.

Use these simple tips and everything will be fine.